1. As you approach your career goals,
you feel the need of having skill in making presentations. These
presentations open the door to a brighter, bigger and more prestigious career.
This works in two ways: they open the closed avenues and also bigger ones
for those who are already in the queue. These will lead them up the pole of success,
promotion and prosperity.
2. These attempts should not be taken
carelessly or casually because they put you on the path of realization
of your ambition.
3. As in many other spheres, marketing
yourself for a job in a career stream too needs your meticulous attention
and preparation. This also shows your inner urges; how you look at your
job, your long term career perspectives and the ultimate result
from it.
4. Failing to prepare is preparing to fail!
This should be your guideline. There is no reason to fear making a presentation
i f one is aptly prepared for it. Plodding is not enough to
create an impression and get a concept approved. You have to be able to inform
and convince others to get their approval. This is where your presentation
skills come into play. Absence of these skills mars your chances.
5. Genuine preparation is the first step. This
begins with mental readiness and storing the mind with sufficient relevant
matter. An empty mind cannot deliver the goods. Fill the mind with ideas, concepts,
facts and figures. You will have a lot of material for presentation.
6. Add to your information base. When
your research base is extensive, you can select the best for the
presentation. Conduct research through books, magazines, newspapers and
publications, interviews, informal chats and letters exchanged with experts in
the field.
7. The presentation will be most
appreciated when you are able to give the audience something new, more than
what it already knows. Add some new slants.
8. Find a presentation with an action
point to make it more persuasive. If you know who is going to form the majority
of your audience you can tailor to make your presentation to suit it.
Make every effort to hit the bull’s eye.
9. Begin by stating the purpose and
providing a preview of what will be created. The preview should be a quick
summary of the outline of what is going to follow. Arouse curiosity and anticipation.
10. Go through the outline point by
point. Be sure to cover every topic promised in the preview. In the end sum up
your points briefly, but effectively. Think of some punch lines. Arrange
your material in a logical sequence. Put down one idea or one piece of information
and carefully link it to the next. One technique you can employ is the use of semantic
bridges. For example, “Amazingly, Interestingly” can be put before the
sentence runs its own course. The duration is dependent on the nature of the
topic, its importance, relevance to a particular situation and audience. The main
aim is to express as well as to impress.
I. On the basis of your reading of the
passage, answer the following questions by choosing the best of the given
choices. 6
(а) When do you feel the need
of making presentations? 1
(i) When you start your working life
(ii) When you wish to apply for a new job
(iii) When you are at the senior most level
(iv) When you wish to improve your current senior position
(b)
Why should presentations be taken carefully and not casually? 1
(i) because a presentation is
made before many people
(ii) because a presentation leads you to realize your ambition
(iii) because you cannot afford
to make mistakes
(iv) because a presentation requires skills and concentration
(c)
What are the two most important skills in making an effective presentation? 1
(i) preparation and research
(ii) informal chats and finding relevant matter
(iii) mental readiness and clear concepts
(iy) ideas and facts and figures
(d)
How should a presentation be ended? 1
(i) with a punch line
(ii) with a summing up
(iii) with a semantic bridge
(iv) (i) and (ii) above
(e)
Find antonym for the word ‘ungrateful’: 1
(i) grateful
(ii) thankless
(iii) docile
(iv) kind
(f)
Find a word from the passage which means ‘showing great
attention to details'. 1
(i) urges
(ii) meticulous
(iii) perspective
(iv) ultimate
II. Answer the following questions briefly: 4
(i) What are the two most important
skills in making
effective presentation? 1
(ii) How should a presentation be ended? 1
(iii) What is the main aim of a presentation? 1
(iv) What does failing to prepare mean? 1
(III) Find words in the passage which
convey similar meaning as the following:
2
(i) rightly
(ii) real
Answers
I. (a) (iv) when you wish to
improve your current senior position
(b) (ii) because a presentation
leads you to realize your ambition
(c) (iii) mental readiness and
concepts
(d) (iv) (i) and (ii) above
(e) (i) grateful
{f) (ii) meticulous
II. (a) (i) Mental readiness and clear concepts are the
two most important skills in making- an effective presentation.
(ii) The presentation should be ended with a punch line and with
a summing up.
(iii) The main aim of a presentation is to express and impress.
(iv) Failing to prepare means preparing yourself to fail.
III.(b) (i) aptly (ii) genuine
Q2. Read the passage given below and answer the questions that follow: 12
Computers are capable of doing
extremely complicated work in all branches of learning. They can solve
the most complex mathematical problems or put a thousand unrelated data in
order. These machines can be put to varied uses. For instance, they can
provide information on the best way to prevent traffic accidents. They work
accurately and a: high speed. They save research workers’ years of hard work.
This whole process, by which machines
can be used to work for us, has been called ‘automation’. In future,
automation may enable human beings to enjoy more leisure than they do today.
‘The coming of automation is bound to have important social consequences.
2. Some years ago, an expert on
automation, Sir Leon Bagrit, pointed out that it was a mistake to believe that
these machines could think. There is no possibility that human beings will be
controlled by machines. Though computers are capable of learning from their
mistakes and improving on their performances, they need detailed instructions
from human beings to be able to operate. They can never lead independent lives
or ‘rule the world’ by taking decisions of their own.
3. Sir Leon said that, in future,
computers would be developed which would be small enough to be carried in one’s
pocket. Ordinary people would then be able to use them to obtain valuable
information. Computers could be plugged into a wireless network and could be
used like radios. For instance, people going on a holiday could be informed about
weather conditions. Car drivers can be given an alternative route when there is
a traffic jam. It will also be possible to make tiny translating machines. This
will enable people who do not share a common language to talk to each other
without any difficulty or to read foreign publications.
4. It is impossible to assess the
importance of a machine of this sort, for many international misunderstandings
are caused simply due to our failure to understand one another. Computers will
also be used in ordinary public hospitals. By providing a machine with a
patient’s systems, a doctor will be able to diagnose the nature of his illness.
Similarly, machines could be used to keep a check on a patient‘s health record and
bring it up to date. Doctors will, therefore, have immediate access to great
many facts which will help them in their work. Book-keepers and Accountants
too, could be relieved of dull clerical work. For, the tedious task
of compiling and checking lists of figures could be done entirely by machines.
Computers are the most efficient servant that man has ever had, and there is no
limit to the way they can be used to improve our
lives.
I.
On the basis of your reading of the passage, answer the following questions by choosing
the best of the given choices. 6
(a.)
State the two main capabilities of computers. 1
(i) varied uses, provide information
(ii) complicated work in all branches, put data in order
{iii) work at high speed, prevent traffic accidents
(iv) automation, save hard work and time.
(b)
What is automation? 1
(i) the thinking machine
(ii) machines capable of learning by their mistakes
(iii) machines that can improve on their performances
(iv) the process by which machines can be used to work for us
(c)
What benefit can man derive from automation? 1
(i) human beings may enjoy more leisure
(ii) save research workers’ years of hard work
(iii) information will be available at high speed
(iv) all the above
(d)
What is the basic limitation of computers? 1
(i) Computers cannot think or take independent decisions
(ii) Computers can take control and rule over human beings
(iii) Computers cannot improve or learn from their mistakes
(iv) Computers need detailed instructions from men to be able to
operate
(e)
The synonym of the word ‘difficult’ in the passage is: 1
(i) easy
(ii) complex
(iii) hard
(iv) tedious
(f)
Find antonym for the word ‘disable’. 1
(i) solve
(ii) prevent
(iii) enable
(iv) save
II.
(a) Answer the following questions briefly : 4
(i) What benefits can man derive from automation ? 1
(ii) What are the basic limitations of computers? 1
(iii) Mention two areas in which computers can be effectively
used. 1
(iv) Why are computers called a complex machine? 1
(b)
Find words from the passage having the following meanings:
2
(i) not simple
(ii) freed
Answers
I. (a) (ii) complicated work in all
branches, put data in order and (iv) automation, save hard work and time.
(b) (iv) the process by which machines can be
used to work for us
(c) (i) human beings may enjoy more leisure
(d) (iv) Computers need detailed instructions
from men to be able to operate
(e) (iv) tedious
(f) (iii) enable
II. (a) Automation saves hard work
and time. It gives more leisure hours to man.
(ii) Computers need detailed
instructions from human beings to be able to operate. They can never lead
independent lives by taking decisions of their own.
(iii) The two areas in which computers can be effectively used
are book kee and knowing about weather conditions.
(iv) Computers can do extremely complicated
work solving the most com problems and put a thousand unrelated data in order
(b) (i) complex (ii) relieved